Schedule (Sections 2 and 31)
Statutes of University
1. Appointment of Pro-Vice Chancellors
(1)For the purpose of considering appointments to the office of Pro-Vice Chancellor, there shall be a joint committee of the Council and the Senate consisting of—(a)the chairperson of the Council, who shall be chairperson of the joint committee; and(b)the Vice-Chairperson of the Council; and(c)the Vice-Chancellor; and(d)two persons appointed by the Council from among its members who are not members of the Senate ; and(e)three persons appointed by the Senate from among its members.(2)The joint committee constituted by this Statute shall consider each applicant for appointment to a vacancy in the office of Pro-Vice-Chancellor and shall make recommendations thereon to the Council, and the Council, after considering the joint committee’s recommendation, shall make the appointment concerned with the approval of the Minister.(3)A Pro-Vice-Chancellor shall hold office for three years from the date of his or her appointment and, subject to subsection (2) and the approval of the Minister, shall be eligible for re-appointment.
2. Length of appointment of members of Council
(1)Members of the Council, other than ex officio members, shall hold office for three years, and shall be eligible for re-appointment or re-election, as the case may be:Provided that—(a)of the first sixteen members appointed by the Minister, five shall be appointed for a period ending one year after the date of commencement of the Act and a further five shall be appointed for a period ending two years after the date of commencement of the Act;(b)of the first nine members appointed by the Senate, three shall be appointed for a period ending one year after the date of commencement of the Act and a further three shall be appointed for a period ending two years after the date of commencement of the Act.(2)Any member of Council, other than an ex officio member, may resign his or her membership at any time by notice in writing addressed to the Registrar.
3. Casual vacancies in Council
Any casual vacancy occurring among the appointed or elected members of the Council shall be filled as soon as possible by the person or body which appointed or elected the member whose place has become vacant, and the person so appointed or elected shall hold office for the remainder of the period for which the person whose place he or she fills was appointed or elected.
4. Meetings and quorum of Council
(1)The Council shall meet at least three times a year.(2)The quorum of the Council shall be one-half of the members holding office at the time of the meeting.
5. Resolutions by circulation among members of Council
A resolution proposed by the Executive Committee of the Council, other than for the purpose of making a Statute, which is on its authority circulated by the Registrar to all members of the Council and which receives the written agreement of not less than two thirds of such members shall, upon receipt of such agreement by the Registrar, have the same force and effect as a resolution passed at a meeting of the Council.
6. Meetings and quorum of Senate
(1)The Senate shall meet at least three times a year.(2)The quorum of the Senate shall be one-half of the members holding office at the time of the meeting.(3)The Vice-Chancellor or, in his or her absence, a Pro-Vice-Chancellor, shall be chairperson of the Senate.
There shall be no quorum for meetings of the Convocation, the proceedings of which shall be regulated by the chairperson, subject to any general or special direction of the Council.
8. Faculties or institutes
The University shall include such faculties or institutes as may from time to time be established by the Council.
9. Deans or directors
(1)There shall be a dean of each faculty or director of each institute, who shall be appointed by a selection board appointed by the Council and chaired by the Vice-Chancellor or a Pro-Vice-Chancellor.(2)A dean or director shall hold office for four years and, on the expiry of his or her term of office, shall be eligible for re-appointment.
10. Functions of deans or directors
(1)A dean or director shall be responsible to the Vice-Chancellor for—(a)the character and quality of his or her faculty’s or institute’s academic programmes and teaching; and(b)the proper direction, control and management of the staff, property, equipment and finances of his or her faculty or institute; and(c)contributing to the evolution and maintenance of a conducive environment for learning at the University.(2)Without limiting subsection (1), a dean’s or director’s functions include—(a)the planning and control of his or her faculty’s or institute’s budget; and(b)implementing the policies and objectives of the University and his or her faculty or institute; and(c)developing and maintaining relations with alumni of his or her faculty or institute and with other organisations and persons, with a view to enriching the academic programmes offered by his or her faculty; and(d)soliciting funds and other assistance to support programmes and projects of his or her faculty or institute; and(e)co-operating with other faculties or institutes, agencies and centres to further the programmes and projects of his or her faculty or institute; and(f)performing such other functions as may be prescribed by the regulations or ordinance.
11. Evaluation of performance of deans or directors
The performance of every dean or director shall be evaluated annually by a committee appointed by the Vice-Chancellor and consisting of senior academic staff and administrative staff.
12. Termination of appointment of deans or directors
(1)A dean or director may resign his or her office by giving the Vice-Chancellor three months’ written notice or such longer or shorter notice as he or she and the Vice-Chancellor may agree.(2)Subject to subsection (3), the Vice-Chancellor may suspend or terminate the appointment of a person as dean or director—(a)on the recommendation of a committee referred to in Statute 11; or(3)A dean or director whose appointment has been terminated in terms of subsection (2) may appeal to the Council within fourteen days of being notified of the suspension or termination, and on any such appeal the Council may confirm, vary or rescind the suspension or termination, as the case may be, or give such other direction in the matter as it thinks appropriate.
13. Composition of faculty or institute boards
For each faculty or institute there shall be a faculty or institute board which shall consist—(a)all the full-time members of the academic staff of the faculty or institute; and(b)such persons as may be assigned to the faculty board by the Senate; and(c)two students elected annually by the students in the faculty or institute; and(d)one member elected annually by and from among the non-academic fulltime staff of the faculty or institute.
14. Functions of faculty or institute boards
A faculty or institute board shall have the following functions—(a)to regulate, subject to the approval of the Senate and the dean or director of the faculty, the teaching and study of the subjects assigned to the faculty or institute;(b)to report through the dean of faculty, to the Senate on any matter specifically relating to the work of the faculty or institute;(c)to deal with any matter referred or delegated to it by the Senate;(d)to appoint committees, which may include a minority of persons who are not members of the faculty or institute board, to carry out any of the duties or exercise any of the powers of the board.
15. Meetings of faculty or institute boards
(1)The dean of each faculty or director of each institute shall call regular meetings of the faculty or institute board at which matters relating to the policy of the faculty or institute and appointments shall be discussed and recommendations adopted for submission to the appropriate authorities on appointments.(2)The Vice-Chancellor and every Pro-Vice-Chancellor shall be entitled to attend any meeting of a faculty or institute board or any committee thereof.
16. Teaching departments
(1)The teaching departments and their allocation to faculties shall be prescribed by ordinance.(2)A chairperson of department shall be appointed by the Vice-Chancellor, on behalf of the Council, from among the full-time members of the academic staff of the department, after consultation with each member of the academic staff in the department and the dean of the faculty to which the department is allocated.(3)A chairperson of department shall hold office for a period of three years, or such other period as may be determined by ordinance, and shall be eligible for reappointment.(4)A department may be allocated to two or more faculties.
17. Institutes and centres
The Council, after consultation with the Senate, may establish institutes or centres of learning within or outside the University and shall appoint the head of any such institute or centre and give directions as to its studies and research and administration.
18. Appointments of Registrar, Bursar and Librarian
(1)For the purpose of considering appointments to the offices of Registrar, Bursar and Librarian there shall be a joint committee of the Council and Senate consisting of—(a)the chairperson of the Council, who shall be the chairperson of the joint committee; and(b)the vice-chairperson of the Council; and(c)the Vice-Chancellor; and(d)every Pro-Vice-Chancellor; and(e)two persons appointed by the Council from amongst its members who are not members of the Senate; and(f)three persons appointed by the Senate from amongst its members.(2)The joint committee constituted by this Statute shall consider each applicant to a vacancy in the office of Registrar, Bursar, or Librarian and shall make recommendations, thereon to the Council.
19. Procedure generally
(1)Except as otherwise specifically provided by the Act or these Statutes, in the absence of the chairperson or vice-chairperson at a meeting of a board or committee, the members present shall elect from those present, a chairperson to preside over that meeting.(2)Except as otherwise specifically provided by the Act or these Statutes, the quorum at any meeting of a board or committee shall be as fixed by the person or authority that appointed the board or committee.(3)Except as otherwise specifically provided by the Act or these Statutes, each board or committee shall determine and may make rules for the time, place and procedure of its meetings.(4)The minutes of a meeting of a board or committee shall be laid on the table at the next following meeting of the body that appointed it(5)At a meeting of board or committee, in the event of an equality of votes on any matter, the person presiding shall have a casting vote in addition to his deliberative vote.(6)Subsections (3), (4) and (5) shall apply, with such changes as may be necessary, to the Council and Senate, save that minutes of the Council shall be sent to the Chancellor and the Minister and a report of each meeting of the Senate shall be laid on the table at a meeting of the Council.
20. Financial procedures
(1)The Council shall fix the financial year of the University.(2)The Finance Committee shall submit to the Council, before the beginning of the financial year, draft estimates of income and expenditure, and such estimates, amended as the Council thinks fit, shall be approved by the Council before the beginning of the financial year.(3)The Council may revise the estimates during the course of the financial year and give directions for the manner in which amendments of expenditure estimates may be made, which directions may make provision for delegating the powers of revision so long as such delegation does not extend to altering the total estimated expenditure.(4)As soon as practicable after the end of the financial year, a balance sheet and income and expenditure account, with supporting schedules, shall be submitted to the auditors.(5)The audited accounts, with any comments thereon made by the auditors, shall be submitted to the Council.
(1)Subject to subsections (2) and (3), the Council shall, before the beginning of each financial year, appoint auditors who are registered as Public Auditors in terms of the Public Accountants Act and Auditors Act .(2)No person shall be appointed as an auditor in terms of subsection (1) if he or she, or any of his or her partners or employees, holds any other office in the University.(3)If no appointment of new auditors is made before the beginning of any financial year, the auditors in office shall continue in office.(4)An auditor appointed in terms of subsection (1) shall be entitled at all reasonable times to require any officer, employee or agent of the University—(a)to produce all accounts and other records relating to the financial affairs of the University as may be in the custody of such officer, employee or agent; and(b)to provide such information or explanation as, in the opinion of the auditor, is necessary for the purpose of the audit.
22. University seal
(1)There shall be a seal of the University, of such design as may be approved by the Council.(2)The seal of the University shall be kept in the custody of the Registrar and, subject to the directions of the Council, shall be affixed to—(a)certificates, degrees and diplomas conferred by the University; and(b)any documents attested by the signature of the Vice-Chancellor and the Registrar.
(1)The Council may, with the approval of the Minister, make ordinances providing for any matter referred to in paragraphs (a) to (p) of subsection (3) of section 31 of the Act.(2)The Registrar shall publish any ordinance made in terms of subsection (1) in such manner which the Council considers will best make the ordinance known to the persons whom it applies.
24. Arrangements with other universities, affiliated bodies, etc.
(1)The Council may make arrangements for membership or affiliation with other organisations with similar objectives and interests.(2)The Council may make arrangements with any other university whereby students of the University may be registered as students of such other university and so enabled to study for, enter the examinations of and be afforded the degrees of such other university(3)The Council may affiliate to the University other institutions or branches or departments thereof and recognise selected members of the staff thereof as teachers of the University and admit the members thereof to any of the privileges of the University and accept attendances at courses of study in such institutions or branches or departments thereof in place of such part of the attendance at courses of study in the University and upon such terms and conditions and subject to such rules as may from time to time be determined by the Council.